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Payments: Entering your customer's credit/debit card information

When you're processing a customer's credit or debit card, QuickBooks asks you for the card information. You can either swipe the credit card with a USB card reader or enter the information manually.

Important: You should always swipe the credit card when you have it in hand, even if you already have the credit card on file. Only transactions from a card swipe are eligible for a lower discount rate. Card-swiped rate requires the card reader issued by Intuit Merchant Service for QuickBooks for Mac. To get the card-swipe rate, you cannot edit any of the card information after the swipe.

Card-swiped

A credit card transaction where you physically swipe a card in hand with a card reader. Card-swiped transactions qualify for a lower discount rate because they carry a lower risk of credit card fraud. If you do repeat business with a customer, you must swipe the credit card every timeyou process it to receive this lower rate for each transaction.

  1. Enter the card number, expiration date, name on the card, optional CSC (Card Security Code) code, and cardholder's zip code. (The CSC code is the three-digit number on the back of the card and is only required for a credit card.) You can verify how the card information is entered by the message "Keyed" or "Swiped" under the credit card symbol next to the number.
  2. (Optional) If you're processing the card from the Enter Sales Receipt or Receive Payments window, click Optional for additional security features.
  3. Click Process.
  4. On the Payment Approved window, you can print or email the sales receipt. You can also void the payment. Double-clicking on the transaction ID takes you to your online Merchant Service account where you can review more details of the transaction.