Options for Transferring Billable Time window

Combining activities

If you have a lot of entries for the same type of work, you can collapse them into a single entry on the invoice or in the register. For example, if the Time tab shows three entries for “Rough framing,” each with a duration of 8 hours, you can either retain the separate listing like this:

Rough framing 8.0
Rough framing 8.0
Rough framing 8.0

or you can combine them into a single entry like this:

Rough framing 24.0

To combine activities, select “Combine activities with the same service item.”

Describing the activities

If you combine activities, QuickBooks automatically fills in the Description field on the invoice or in the register with the activities' service item description. If you do NOT combine activities, you can choose how QuickBooks fills in the Description field.

Click... If you want the field to show
Transfer notes for each activity The notes you entered when you made the time entry. This is useful if the notes describe something unique about the job that you want to appear on the invoice.
Transfer service item descriptions The description of the service item you assigned to the time entry (the service item's description comes from the Item list). This is useful if you need only a general description about the type of work that was done.