Bills: Listing items included in a bill
On the Enter Bills window, use the Items pane at the bottom of the window to enter details about items you're being billed for.
Did you have an open purchase order (PO) for the items?
Enter the details of the items you are being billed for:
- Item. The item you are being billed for.
- Description. Enter a description for that item.
- Qty. Enter how many of the item you received.
- Cost. How much was each item?
- Amount. QuickBooks multiplies Qty and Cost to calculate the amount of all the items.
- Customer. If you've bought these items for a customer or job, select the name from the list.
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Billable Time. An icon appears (
) indicating this is billable time. If it's not, click the icon so that an X appears over it.
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Class. To assign the amount to one of your QuickBooks classes, enter it in the Class column.
Note: This column only appears when you have selected the “Use Class Tracking” preference (choose QuickBooks > Preferences > Transactions).
- PO No. Since you don't have a PO, you can ignore this.
QuickBooks provides some buttons to help you working with POs:
- Select PO. Lists the open POs. Select the ones you're being billed for.
- Receive All or Clear Qtys. Click Receive all to tell QuickBooks you've received all the items listed in open POs for this vendor. Click Clear Qtys to tell QuickBooks you haven't received any items.
- Show PO. Displays the open PO for this vendor.