Printing in QuickBooks

Sometimes you just need to put something on paper. No problem.

Tips:

Printing forms (credit memos, estimates, invoices, purchase orders, and sales receipts)

If you need to change how a form looks when it's printed, use Layout Designer. You can customize a form by adding a logo, change margins, and using many other design features.

Print one form
  1. Find the form you want to print. (If you need help, try the Transaction Center.)
  2. On the form window, press Command-P or click Print at the top of the window.

    A Print window appears with options that will be familiar to you if you've printed from other Mac software.
  3. Click Print.
Print a group of forms
  1. For each form you want to print, select the "Print later" button at the bottom of the window.
  2. When you're ready to print, choose File > Print Forms and the type of form you want to print. If you want to print different form types at once, choose Multiple Forms.
  3. (Optional) Click Print Labels to print labels for the forms you're printing. Note that if you're printing labels for your forms, you must print the labels before the forms. About printing labels...
  4. Click Print.
  5. Click Print. A Print window appears with options that will be familiar to you if you've printed from other Mac software. Make any adjustments you want.
  6. Click Print.
  7. Check your printouts. If everything looks good, click OK on the confirmation window. If not, select the checkbox next to the forms you want to reprint and click OK.
  8.  

    Tip: You can also save or email a form as a PDF file, making it easy to keep records and share with others.

Printing checks

Tip: When you click Print, on the Print window, choose QuickBooks from the print options pop-up menu and click Logo. Drag or past your logo in the white box and select “Print company logo.” Printing checks FAQ

Print one check
  1. Find and open the check you want to print. (If you need help, try the Transaction Center.)
  2. On the check window, press Command-P or click Print at the top of the window.

    A Print window appears with options that will be familiar to you if you've printed from other Mac software.
  3. Click Print.
  4. (Optional) On the Print window, choose QuickBooks from the print options pop-up menu and set the Options, Format, Logo, or Alignment settings.
  5. Click Print.
  6. On the confirmation box, click Yes if the check printed correctly. If it didn't, click No and try printing the check again.
Printing a group of checks
  1. For each check you want to print, select the "Print later" button at the bottom of the window.
  2. When you're ready to print, choose File > Print Forms > Checks.
  3. Select the checks you want to print. Checks that will print are highlighted in blue. Click Select All to print all the checks listed or Select None to print none of them. To select only a some of the checks, click Select None then hold down the Command key while you select the checks you want to print. Or Select All, and hold down the Command key and deselect the checks you don't want to print.
  4. Click Print. A Print window appears with options that will be familiar to you if you've printed from other Mac software. Make any adjustments you want.
  5. (Optional) On the Print window, choose QuickBooks from the print options pop-up menu and set the Options, Format, Logo, or Alignment settings.
  6. Click Print.
  7. On the confirmation box, click OK if the check printed correctly. If it didn't, select the checks you want to print again and click OK. If you need to change a check number, click the number and enter the new one.

Printing everything else

Print labels

  1. Choose File > Print Forms > Labels.
  2. Note: You can also print labels from the Print Forms window (see “Print a group of sales forms” above) by clicking Print Labels. If you print labels from this window, you must print the labels before you print the forms.

  3. Choose who you want to print labels for.
    • Names. Print labels for specific names. If you choose Selected Names, click Select and select the names.
    • Customer Types or Vendor Types. Print labels for a specific type of customer or vendor.
    • (Optional) Enter the first digits of a zip code to limit the labels printed to addresses that match. For example, enter 94 to include addresses with zip codes 94041, 94040, and 94043.
  4. Click Print.
  5. (Optional) On the Print window, choose QuickBooks from the print options pop-up menu and set the Placement, Options, and Alignment settings.
  6. Click Print.
Print 1099s/1096s

Before you start, verify the information on the 1099s/1096s.

  1. Choose File > Print Forms > 1099s/1096.
  2. Select the date range for your forms.
  3. Select the vendors you needs to print forms for. If the vendor isn't in the list, add the vendor.
  4. Click Print 1096 or Print 1099.
  5. A Print window appears with options that will be familiar to you if you've printed from other Mac software. Make any adjustments you want.
  6. Click Print.

Troubleshooting 1099 Addresses

Print a deposit summary/slip
  1. When you make a deposit, with the Make Deposit window still open, click Print or choose File > Print Deposit.
  2. Choose whether you'd like to print a deposit summary only or a deposit slip and summary.
  3. If you choose slip and summary, choose whether to include cash in the deposit, and whether to print check numbers on the deposit slip.
  4. Click OK. A Print window appears with options that will be familiar to you if you've printed from other Mac software. Make any adjustments you want.
  5. (Optional) On the Print window, choose QuickBooks from the print options pop-up menu and set the Alignment settings.
  6. Click Print.
Print a list (including Centers)

You can print any list in QuickBooks, like your Chart of Accounts or your Customer list.

  1. Open the list you want to print.
  2. Press Command-P to print the list. A Print window appears with options that will be familiar to you if you've printed from other Mac software. Make any adjustments you want.
  3. Click Print.
Print a report

To fit the entire report on one page, choose QuickBooks from the print options pop-up menu and select the Shrink to Fit checkbox.

Print a register
  1. From your Chart of Accounts, open thel register you want to print.
  2. Choose File > Print Register or press imageP.
  3. At the bottom of the Pring window, enter the date range of the transactions you'd like to print, and then click OK.
  4. To print the detail lines for each transaction, select the “Show transaction detail” checkbox. (The register itself does not show the detail lines.)
  5. Click Print.