Bills: FAQs
Have questions about entering and paying bills? Check out these tips.
I don't see the bill I want to pay. What do I do?
- Did you enter the bill? Be sure to do that first.
- If you did enter the bill, choose Vendor > Pay Bill and select All Bills under Show. Is your bill in the list? You may have to scroll to see it.
- If you still don't see a bill you entered, you may have already paid it. Choose Reports > Vendors & Payables, then click “Transaction List by Vendor” to see if the bill is listed as paid.
How should I record a finance charge from a vendor?
Enter a new bill for the finance charge alone.
How should I record a disount from a vendor?
If you are paying less than the full amount of the bill, you can apply the discount when you pay the bill. If you have paid the bill in full and now have a credit from the vendor, enter a credit for overpayment.
When I look at Accounts Payable, it doesn't show any amounts for bills I've already paid or their payments. Why are the amounts missing?
At the bottom of the Accounts Payable window, be sure Show Open Balance
is notchecked. When it's checked, only unpaid bills and unapplied credits show up. Last month, I paid several bills from one vendor with a single check.
Can I print the details of which bills I paid with that check?
Print a voucher check on plain paper. The voucher area lists the amount you paid on each bill.