Chart of Accounts: Account numbers

You can set up your Chart of Accounts to show an account number next to each account name.

Chart of Accounts

A complete list of a business's accounts. The accounts that appear on the balance sheet are called “balance sheet accounts.” Other accounts track particular kinds of expenses or income.

To set up account numbering:

  1. Choose QuickBooks > Preferences and then click Transactions.
  2. Select the “Use account numbers” checkbox.
  3. (Optional) Select the “Show lowest subaccount only” checkbox.

    This option shows you only the account you are working with when entering transactions.

    For example, the expense account on a check would be shortened to:
    5411-Main

    rather than the full account path:
    5400-Rent: 5410-Office: 5411-Main

To number your accounts:

  1. Choose Lists > Chart of Accounts.
  2. Select the account name and click Edit at the bottom of the Chart of Accounts.
    Edit
  3. In the Number field, enter the number of the account.

    You do not have to assign account numbers to your Sales Tax Payable or Undeposited Funds accounts. QuickBooks assigns numbers to these accounts automatically.

Notes