Making a deposit

QuickBooks lets you deposit multiple payments at one time, as well as choose between printing a both a deposit summary and slip, or a deposit summary only.

To make a deposit:

  1. Choose Banking > Make Deposits.

    Note: You can also make deposits using the Transaction Center.

  2. In the Payments to Deposit window, click the payments you'd like to deposit, and then click OK.

    You can also click the Select All or the Select None button.

    If you are planning to print a deposit slip, note that the slip can hold only up to 18 deposit transactions.

    When you receive a payment from a customer and choose to "Group with other undeposited funds," the payment is listed here.

  3. On the Make Deposits window, select the account you want to deposit into, enter the date, and enter any memo for the deposits.
  4. In the list of deposits, enter any amounts to deposit that are not payments you received through sales to customers. Click the first blank line to enter a new item; press Tab to move from field to field.

    Examples: refunds from vendors or money that an owner is investing in the company.

  5. Enter cash back details or credit card fees.
  6. Click OK.
  7. To print a deposit summary and/or slip:

    1. With the Make Deposits window still open, choose File > Print Deposit.
    2. Choose whether you'd like to print a deposit summary only, or a deposit slip and summary.
    3. If you choose slip and summary, choose whether to include cash in the deposit, and whether to print check numbers on the deposit slip.
    4. Click OK.
    5. In the Print window, make any desired changes, and then click Print.
    6. Click OK.

    Things you should know

    • You can also save or email this item as a PDF file, making it easy to keep records and share with others.
    • If your bank separates different kinds of deposits (checks, credit card payments, etc.), you may want to separate your deposits in the same way:
      1. Select only one type of payment (checks, for example) in the Payments to Deposit window, and then click OK.
      2. Complete the Make Deposits window, and then click next.
      3. Click Payments to redisplay the Payments to Deposit window.
      4. Start the process over by choosing another group of payments (Visa, for example).