Bills: Tracking expenses related to a bill
On the Enter Bills window, use the Expenses pane at the bottom of the window to enter non-item expenses, like electricity expenses for a bill from the utility company or postage expenses that are part of inventory items you've received.
Tip: If you assign the amount of the bill to various expense accounts, customers, jobs, and classes, your reports will show you how much you spend within each each of these areas.
- Account. Choose the account that you use to track that type of expense. Usually, this will be an expense account.
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Amount. QuickBooks enters the amount you entered for Amount Due or Credit Due. To assign only part of the amount to the expense, you can edit this number.
Note: For inventory item purchases, you may want to associate expenses such as tax or freight charges with your Cost of Goods Sold (COGS) account instead of an expense account.
- Memo. Enter a memo about the expense.
- Customer: Job. To pass on the amount as an expense to be reimbursed by a customer, enter the customer in the Customer:Job column.
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Billable Time. An icon appears (
) indicating this is billable time. If it's not, click the icon so that an X appears over it.
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Class. To assign the amount to one of your QuickBooks classes, enter it in the Class column.
Note: This column only appears when you have selected the “Use Class Tracking” preference (choose QuickBooks > Preferences > Transactions).