If you often enter the same group of items when you record a sale or purchase, set up the items as a group item. A group item lets you enter several items at once when you are filling out a form. Instead of entering each item individually, you enter the name of the group item. QuickBooks then fills in the details for the items in the group.
What you enter here appears on the list of items when you are filling out a sales form or purchase order. Enter a name or number that will help you distinguish this item from all the others on the list.
If you do not enter quantities, QuickBooks assumes that the quantity of each item is 1. You can always change the quantities when you enter a sale or purchase. You make the changes directly on the sale or purchase order form.