These are the transaction codes that can appear in an account register. They identify the type of transaction (bill, invoice, etc.). Purchase orders, pending invoices, and estimates (in QuickBooks) do not have transaction codes because they never post to an account.
This code... | Represents |
---|---|
BILL | Bills from vendors. Enter bills in the Enter Bills window or directly in your A/P register. |
BILLCRED | Credits from vendors. Enter vendor credits in the Enter Bills window. |
BILLPMT | Payments to vendors. Enter the payments in the Pay Bills window. |
CREDMEM | Credit memos to customers. Enter credit memos in the Create Credit Memos/Refunds window. |
CC | Credit card charges. Enter credit card charges in the Enter Credit Card Charges window or directly in a credit card account register. |
CC CRED | Credit card credits. Enter credits in the Enter Credit Card Charges window or directly in a credit card account register. |
CHK | Checks. Enter checks in the Write Checks window or directly in a bank account register.
Note that QuickBooks has separate codes for checks automatically generated when you pay bills (BILLPMT), and checks generated when you pay sales tax (TAXPMT). |
DEP | Bank deposits. Enter bank deposits in the Make Deposits window or directly in a bank account register. |
DISC | Discounts. These can be to customers for early payment, or from vendors for early bill payment. QuickBooks automatically calculates discounts on the basis of the payment terms you have set up for the customer or vendor. |
GENJRNL | General journal entries. These are debit and credit entries in the General Journal Entry window. You can also enter them directly in an asset, liability, or equity account register to make adjustments to these types of accounts (QuickBooks does not provide data entry forms for these types of accounts). |
INV | Invoices. Enter invoices in the Create Invoices window. |
ITEM RCPT | Item receipts. An item receipt indicates you have received items you ordered, but you have not yet received a bill from the vendor. Enter item receipts in the Create Item Receipts window. |
PMT | Payments from customers. Enter customer payments in the Receive Payments window. |
STMTCHG | Statement charges billed to customers. Enter statement charges in each customer's register or in your A/R register. |
RCPT | Cash sales receipts. Enter sales receipts in the Enter Sales Receipts window. |
TAXPMT | Sales tax payments. Enter the payments in the Pay Sales Tax window. |