Entering a transaction in a bank account register

You can enter checks and deposits directly in a bank account register instead of using the Write Checks window and the Make Deposits window to create the transactions. In QuickBooks, a bank account register can represent a checking, savings, money market, or petty cash account.

There are several reasons why you might prefer to work directly in a bank account register:

To enter a transaction in a bank account register:

  1. Open the register for the account you want to use.
  2. Click in the blank entry at the end of the register.
  3. Enter the date, check or deposit number, and payee in these fields:  Date |  Number |  Payee
  4. Enter the amount:
    • For checks: Enter the amount in the Payment field.
    • For deposits: Enter the amount in the Deposit field.
  5. (Checks only) Enter the name of the account you use to track this type of expense.
    • If you are distributing the entire check to one account and you don't need to assign the amount to a customer, job, or class, choose the account from the list.

      or

    • Click Splits.

    How to enter split detail

  6. (Deposits only) Enter the name of the account that is the SOURCE of the funds you are depositing.

    For example, if you converted a short-term asset into cash and you now want to add the cash to your checking account, you would enter the name of the short-term asset account.

  7. (Optional) In the Memo field, enter a note about the transaction.

    The memo appears on all reports that include the transaction, and, in the case of checks, near the bottom of the check face.

Asset

Your company assets are the things that your company owns.

QuickBooks distinguishes between two types of assets:

Did the transaction disappear?

QuickBooks sorts transactions by date. If you dated your transaction earlier than today, it may disappear from your view because QuickBooks moves it to its correct chronological position in the register.