Items: Adding or editing an item
If you buy it or sell it, it's an item. Items can also be things like shipping and handling charges, discounts, and sales tax.
When you choose an item, QuickBooks fills in a description of the line item and calculates its amount for you. QuickBooks provides 10 different types of items. Some items, such as service or inventory part items, help you record the services and products your business sells. Other items, such as the subtotal or discount item, are used to perform calculations on the amounts in a sale.
Watch how you can see how items are used on different sales forms such as estimates, invoices, and sales receipts.
To add or edit an item:
- Choose Lists > Items.
- Add a new item or open an existing item.
- From the Type pop-up menu, choose the item type. Restrictions on changing Type
- Enter the item name as you want it to appear on purchase and sales forms.
- Enter the item description as you want it to appear on purchase and sales forms. You can enter multiple lines for your description, up to 4095 characters. Use Option-Return to put in a line break.
- In the Rate field, enter the amount you want to charge for the item.
- In the Account field, choose the account that is associated with this item. (In most cases, you will assign the item to an income account.)
- Click OK or Next (if you want to enter another item).