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Viewing and printing previous reconciliation reports

QuickBooks for Mac 2015 saves the reports every time you reconcile one of your accounts. Any time you need to check a reconciliation, you can create a report to see it.

Tip : When you view a previous reconciliation report, we recommend that you use a PDF Reader to get the most out of this experience.

 

For previous reconciliations you've done in QuickBooks for Mac 2015, you can use our Previous Reconciliation report function to look at these reports and print them out. But if you're looking for a reconciliation you did in any other version of QuickBooks, we can't show you that report. We're sorry about that!

To see a previous reconciliation report:

  1. Go to Reports > Banking > Previous Reconciliation.
  2. Choose the account you want to see the reconciliation for.
  3. Choose the type of report you want to see:
    • Summary. Displays the account balances and reconciliation summary amounts only.
    • Detail. Displays each transaction cleared during the reconciliation period.
    • Both: Displays both the account balances and the transactions you cleared.
  4. Choose the Statement End Date for the reconciliation you want to see.
  5. Decide what kind of transactions you want this report to include:
    • Transactions cleared at time of reconciliation . A PDF file that's a snapshot of your account the moment after you reconciled it.
    • Transactions cleared plus any changes made to those transactions since the reconciliation . A "live" report that shows you the status of your account now.
  6. Click OK.

The report appears. Click the Print button if you want a paper copy of the report you're looking at.

To use previous reconciliation reports to spot discrepancies

So what's the use of previous reconciliation reports? If you've started a new reconciliation of an account and find that your Beginning Balance doesn't match the Ending Balance of your last reconciliation, something's happened. A transaction might have accidentally been un-cleared after you last reconciled your account. No big deal--this happens all the time.

The previous reconciliation reports can help you quickly spot what's changed. Here's how:

  1. Run both the Transactions cleared at time of reconciliation report and the Transactions cleared plus any changes made to those transactions since the reconciliation report side by side.
  2. Compare them. Look for differences.

    For a transaction that was cleared in the PDF report but that isn't cleared in the live report:

    1. Open the account's register.
    2. Mark the transaction as cleared.

    For a transaction with an incorrectly changed amount:

    1. Open the transaction.
    2. Change the transaction so its amount to match what it was in the previous reconciliation report.