Tracking mileage

Mileage is a common expense for a lot of businesses. You can either charge customers for mileage you drive while doing business with them, or you can deduct your mileage from your taxes.

Manage your list of vehicles

Before you can enter mileage, you need to add each vehicle you are using for your business to the Vehicle list. You can come back later and make any changes.

Choose Lists > Vehicles and add a new vehicle or open an existing vehicle.

Other things you can do on the Vehicle list.

Edit Existing Vehicle

Add New Vehicle

Enter mileage

When you have mileage you want to track, choose Company > Enter Mileage and use the Enter Mileage window.

Enter mileage rates for taxes

If you plan to deduct trips on your taxes, you need to enter the rates allowed by the IRS. The rate and your trips appear on Mileage reports (Reports > Jobs, Time & Mileage > Mileage by Vehicle Details).

Note: Be sure to check the IRS's rules about deducting mileage.

  1. Choose Company > Mileage Rates.
  2. Click the + key to add a new rate or the - key to delete one.
  3. Enter the date the rate is effective and the rate.
  4. Click OK.