Using QuickBooks Payroll
If you have employees and need to run a U.S.-based payroll, consider using QuickBooks Payroll for Mac.
QuickBooks Payroll processes your payroll, prints payroll checks, and lets you import payroll data into QuickBooks so you can assemble your expenses and liabilities and create reports. Internet access is required and additional fees will apply.
Note: If you are are an Aatrix user, you can change your payroll system by choosing Preferences > Payroll.
Creating a QuickBooks payroll account
- In QuickBooks, open the company file for which you want to set up a QuickBooks Payroll account.
- Choose Employees > Payroll, or click the Payroll button in the toolbar.
- Follow the onscreen instructions to set up your account and get started. If you are already a customer of QuickBooks Payroll for Mac, click Current Customer Login and log in.
If you need help, click the Help tab for complete information about performing QuickBooks Payroll tasks, including how to:
- set up pay items and schedules
- print paychecks and paystubs
- export data into QuickBooks
Exporting payroll data into QuickBooks
To export payroll data into QuickBooks:
- In QuickBooks Payroll, click the Pay Day tab.
- Click Check Register in the left column.
- In the Select column, select the checks you want to export. You can also click Select all.
- Click Export to QuickBooks.
- When QuickBooks tells you it's done exporting transactions, click OK.
To confirm that the payroll transactions were copied successfully:
- In QuickBooks, choose Lists > Chart of Accounts.
- Double-click the account from which you pay your employees.
The account register should show the transactions you just copied from QuickBooks Payroll. Note that the amount shown in QuickBooks is
net pay, whereas the total shown in QuickBooks Payroll is
total pay.